W-8 Forms and Instructions University of Massachusetts Office of the President

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Our team of professionals helps you pay your freelancers in their currency and manage their payroll. If you need help with any of these areas when doing business in the US from the UK, reach out to Christina Woskobojnik who would be happy to help. If need guidance on hiring employees in the US from the UK, PGC can answer all your payroll related questions. It is essentially 50 different economies under an umbrella of federal taxation. Dyke Yaxley LLC provides consultancy for doing business in the US from the UK. In this article, we are going to focus on the W-8BEN-E form as it is the most used form by our clients who are doing business in the US from the UK.

  • You’ll need the IRS TIN and European Union VAT tax numbers to complete the W-8 and W-9 forms.
  • If this happens, you can simply file a tax return in the US (Form 1040-NR) along with Form 8833 to outline that you are in fact applicable for a treaty.
  • The information provided does not constitute legal advice and it should not be relied on as such.
  • Form W-8BEN should be filed with withholding agents, payers, and FFIs by nonresidents who might be subject to withholding of US taxes at a 30% tax rate on payment amounts received from sources within the US.

It is also recommended that the supplier consult with their tax advisor when selecting the correct W-8 series form. The W8 is a form that must be filled out people or businesses who aren’t domiciled in the United States but have received income or payments in the USA. Used to claim treaty benefits for entities and royalty/passive income. Choosing the correct one depends on who the payee is, who the withholding agent is, and why they’re claiming an exemption from withholding.

Different types of IRS Form W-8

Two of the most common ones to know about are w8 or w9 tax forms. Form W-8BEN should be filed with withholding agents, payers, and FFIs by nonresidents who might be subject to withholding of US taxes at a 30% tax rate on payment amounts received from sources within the US. Canadian sole proprietors with U.S. clients can claim exemption from tax withholdings thanks to the Canada-U.S. Income tax treaty by filling out what’s commonly known as Form W-8BEN. This is usually issued directly to your U.S. client so they can file it with their corporate taxes.

This includes help with the right language to use and which exact https://1investing.in/es to tick because it can be confusing. You will not necessarily always be asked by your US client to provide the W-8BEN-E form. The onus is on the client to ask you to complete and provide them with the form. The reason being, if the US client is ever audited, they may be asked why they did not withhold federal US tax when engaging with a foreign business.

W-8BEN: When to Use It and Other Types of W-8 Tax Forms – Investopedia

W-8BEN: When to Use It and Other Types of W-8 Tax Forms.

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They may be corporations, partnerships, exempt entities, foundations – public and private, international organizations and even foreign governments.. Any entity that wants to claim treaty benefits should complete Form W-8BEN-E. The W-8 forms are IRS forms used to collect nonresident taxpayer information and for nonresidents to avail of tax treaties. The specific W-8 form used by the supplier depends on the status of the foreign entity itself. UMass cannot advise the supplier on which form to complete, nor how they fill it out. We highly recommend that the supplier review this page that may answer some of their questions.

What are the Types of W-8 Series Tax Forms?

Your international firm doing business overseas with NRAs may find it useful to hire a contractor management services company like Horizons to manage the process related to the W-8 BEN and other tax issues. A completed and signed W-8BEN is required for all reportable tax transactions made to a Nonresident Alien of the United States. As mentioned earlier, the W-8BEN is the equivalent of the W-9 used for US persons. Tax authorities often ask for written agreements to help establish that a valid independent contracting arrangement is in place and to ensure that taxes for contractors are being paid correctly. Failing to provide those documents can make it more difficult for the business to establish that it has acted within the law. If you are working overseas and are a non-resident foreigner who is the beneficial owner of an amount subject to US withholding tax, you must fill out Form W-8BEN.

Manual collection can contribute to inaccuracies and heighten the risk of legal trouble. After you’ve downloaded W-8BEN from the IRS’s website, it’s time to fill it out. Following the instructions presented here will prevent you from having to go back and correct mistakes. There are a total of 5 versions of the form, including W-8BEN and W-8BEN-E. Download the free Freelancer Compliance Risk Checklist to assess your company’s risk level for freelancer tax and legal compliance. Contractor Management Outsourcing is on the rise in the global expansion industry.

What is a W-8 Form?

The language is complex and often refers to terms most of us have never heard before. On top of that, the pressure of what may happen if you get something wrong can be overwhelming and even paralyzing. If an individual does not have a tax residence in any country, your permanent residence is where you currently reside. Deel ensures each contract a full-time employee or contractor signs is entirely compliant with local regulations.

Get your Executive Summary to find out how FATCA requirements impact organizations with a global supplier base. You should collect a Form W-9 from every new freelancer or vendor they enlist during the onboarding process. If the freelancer or vendor’s information changes , they should submit a new W-9 to you with the updated information. CapabilitiesPlatformSimplify the way you work with freelancers.

Residents in the US, those who hold a US Green Card, and those who spend most of their working year in the US are subject to US income tax. Therefore, if you are physically doing business in the US, your client has a responsibility to withhold federal withholding tax from the amount they paid you. For non-US business entities – You need to fill out the W-8BEN-E form. This applies to limited companies that provide services to a US company. This includes freelancers, contractors, and consultants who complete tasks for US companies. One key difference between this form and form W-8BEN is that the form is for ‘entities’, entities here meaning any type of business or other type of institution that has more than one owner.

However, it should be noted that these forms are important to fill the 1024-s and 1099 NEC tax forms correctly. These two forms apply to all businesses working with freelancers and independent contractors. A W-8 form is filled out by businesses or individuals who are not American citizens but have received income from US based companies. You are expected to provide your US client with the self-certification form to confirm that you are not a US taxpayer and therefore exempt from paying US tax.

Using another browser protects your account and provides a better and improved experience. Payees that may be eligible for a tax reduction or even exclusion are typically foreign governments and foundations, and they need to fill out the Form W-8EXP. Your mailing address, if different than your permanent residence address. As an example, if you’re a contractor who is set up as a private limited company or partnership, you’ll want to complete a W-8BEN-E. If you are not an individual, but a foreign legal entity, use Form W-8BEN-E instead . Not only does financial technology lead to a higher rate of speed and accuracy, it ensures tax-related documents will not be rejected during an audit.

While both forms require very similar information, the W-8BEN-E form is longer. It also requires a detailed description of the foreign business entity involved. The form W-8BEN-E is also called a Certificate of Foreign Status of Beneficial Owner for U.S.

It’s important to note that ECI is not subject to the same 30% withholding rate. Instead, after subtracting relevant deductions, it is taxed at the graduated rate that US citizens and resident aliens are subject to. If the type of income/country of residence is covered by a US tax treaty, it would be taxed at the lowest rate under that treaty. Non-US tax residents use W-8 tax forms to prove their foreign status. So, employers must be very careful when withholding tax amounts for their freelancers.


In short, the W-8professional bookkeeping service form determines your status as a foreign individual. Based on your country of origin, the W-8BEN determines how much tax you owe the IRS. Once the W-8BEN-E form expires, a new form has to be filled out by the foreign vendor and submitted to its American employer before any more payments can be processed. The W-8BEN-E is a form from the United State’s tax collection agency, the Internal Revenue Service . All foreign (non-U.S.) businesses that are receiving payment from an American company must fill out the W-8BEN-E form. Part three stipulates that all foreign independent contractors and freelancers must sign and date Form W-8BEN, either by hand or electronically.

If a user or application submits more than 10 requests per second, further requests from the IP address may be limited for a brief period. Once the rate of requests has dropped below the threshold for 10 minutes, the user may resume accessing content on SEC.gov. This SEC practice is designed to limit excessive automated searches on SEC.gov and is not intended or expected to impact individuals browsing the SEC.gov website. If you’re a non-US citizen and a non-US resident (known as a non-resident alien) who has earned money in the US, taxes can be that much more difficult.

Coming forward to the IRS to voluntarily become compliant is better than having your bank provide that information to the IRS. Otherwise, it could appear that you are hiding something and raise a red flag. The W-8BEN is filed with the withholding agent, so there is no need to mail a copy to the IRS. Generally, your W-8BEN will remain in effect for three years, unless a change in circumstances makes any information on the form incorrect.


Instead, those who receive the payments, like freelancers and independent contractors, should submit them to you, the paying company, or withholding agents. W-8 forms are a series of five forms that foreign individuals and businesses use to claim exemptions. The W-8 BEN is the specific form for individuals to establish foreign status for the purposes of taxation.

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Download the W-8BEN-E form on the IRS website as well as the accompanying instructions. Terminating an independent contractor can be a challenging task, but it’s crucial to handle it professionally and lawfully. VAT numbers verify supplier identities for companies based both within and outside of the EU. By using this site, you are agreeing to security monitoring and auditing. Please declare your traffic by updating your user agent to include company specific information. Enter a mailing address only if it is different from the permanent residence address shown on line 3.

  • • Establish that an individual or sole proprietor qualifies as a foreign person subject to the tax rate of 30% on domestic income earned by a foreign entity.
  • If need guidance on hiring employees in the US from the UK, PGC can answer all your payroll related questions.
  • The foreign entities must fill up the form and submit it to the IRS as a part of the compliance process.
  • It is usually from the United States and what this form does is that it frees you from the requirement to file your U.S. tax return.

As an international business, you may seek to hire independent contractors who offer flexible working arrangements. An independent contractor is a professional who engages with a company to provide services according to the terms of a contract. Form W-8BEN is used by foreign individuals that receive income from sources in the U.S.

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